Marketing & Programs Coordinator (Full Time)
Working with the Marketing & Programs Director, provides creative and administrative support for all Washington Revels marketing, both programmatic and organizational. Provides logistical support for all Washington Revels programs except for The Christmas Revels, May Revels, and Education programs. Researches venues and books performance opportunities for Washington Revels’ 5 year-round performing ensembles. Manages ad sales for inclusion in The Christmas Revels print program. Reports directly to the Marketing & Programs Director, and also functions as part of the regular staff and with the Production Team (Artistic, Stage and Music Directors, and, depending on the size of the the production, with the Production, Company and Volunteer Managers). Occasionally performs other duties as needed and assigned.
- Draft copy for press releases, promotional materials, e-newsletters, and ads;
- Manage select media relations including pitches, reviews and follow-up;
- Manage and create press kits;
- Manage press clippings and monitor media attention;
- Maintain media contact database;
- Attend some performances and meet/interact with media representatives;
- Implement and track social media campaigns;
- Create flyers, ads and other print materials;
- Arrange for photographers at all events and any photo shoots;
- Propose and execute website content, and manage existing content;
- Assist with identifying and managing show- or project-specific targeted marketing;
- Assist in maintaining the PR plan and tracking PR efforts;
- Transmit all events as calendar posts and social media posts;
- Distribute promotional materials through media, listservs, social media, email lists, mailing lists and others as determined;
- Supervise interns and volunteers in elements of the above tasks.
- Attend a sufficient number of performances to gain a solid understanding of the different programs presented by Washington Revels; as necessary, attend some performances as production coordinator if other staff or volunteers are not available to perform that role.
- [Except for The Christmas Revels, May Revels, and Education programs] Coordinate with venue and appropriate Revels personnel to ensure the proper handling of all relevant front-of-house functions, including (if and as needed) ticketing, ushers, compliance with licensing/insurance requirements, house management during performances, merchandise and concessions, video and photo documentation, and any needed ADA accommodations.
- [Except for The Christmas Revels, May Revels, and Education programs] Consult with the relevant Directors about the staffing required for all events, advise the Company and Volunteer Managers of the number of people and skill sets required, and follow-up with those Managers to ensure that the proper staffing is achieved.
- [Except for The Christmas Revels, May Revels, and Education programs] Use standard template to create an event report for each event showing relevant logistical details; circulate the report before the event to the relevant Directors and other key staff to obtain their inputs; recirculate the report after the event to obtain observations and evaluations; and track and file completed reports. Send gig sheets as needed for events.
- Search for and book gigs for Revels’ 5 performing ensembles: investigate appropriate venues, create relationships with venue personnel, promote the ensembles to the venues, book the gigs (consulting the Executive Director as to fees), and draft invoices to track fee payments.
Education and Requirements
College degree and at least some management or marketing experience with a professional theater or performing arts organization. Strong abilities to facilitate communication (both orally and in writing) and coordination among all members of the Production Team; and to organize and work independently. Excellent interpersonal skills and team orientation critical. Accuracy, attention to detail. Strong computer skills, including Microsoft Office suite. Must have own car and be willing to use it for work-related needs. Must be able to work occasional evening and weekend hours as production needs dictate. Given small size of staff, must be willing to pitch in and help out as needed with non-listed tasks.
Compensation and Benefits
Salary $30-$32,000 (based upon experience), 2 weeks paid vacation, 2 weeks sick leave, 8 paid holidays, 3 personal days, and employer contributions toward one or more traditionally deductible benefits, at the employee’s discretion (e.g. health insurance, life insurance, disability insurance, IRA, Section 403(b) plan, etc).
How to Apply
E-mail a cover letter, resume, and a minimum of three references as an attachment in a Word Document or PDF format to firstname.lastname@example.org. Please type Marketing & Programs Coordinator in the subject line of the email.